CN-122019858-A - Financial electronic archive archiving management system

CN122019858ACN 122019858 ACN122019858 ACN 122019858ACN-122019858-A

Abstract

The invention discloses a financial electronic archive management system, relates to the technical field of financial management, and aims to solve the problems of low efficiency of querying, summarizing and auditing files across sub-companies caused by lack of uniform technical standards, data formats and management processes in the prior art; the system comprises a group level management platform, a subsidiary level filing terminal and a data transmission module, wherein the subsidiary level filing terminal and the data transmission module are deployed in each subsidiary, the group level management platform and the subsidiary level filing terminal are in communication connection through the data transmission module to realize data interaction, and the group level management platform comprises a unified standard module, a right management module, a retrieval analysis module, a secure storage module, a filing monitoring module and an interface expansion module, wherein the unified standard module is used for formulating and updating unified financial file management standards of groups. The method has the advantage of improving the efficiency of querying, summarizing and auditing files of cross-sub-companies.

Inventors

Huang de
CHEN HURONG
WEI FENG
Jiao hengxin
SONG RUOPENG
OU XINGTIAN
JIA DEHONG
XIANG YUAN
ZHANG ZE
ZHU HAIYING
Lang hui
WANG ZHENGXIAN
CHENG TANGMING
LIU BIN
LIU XIANGHUI
ZHANG XIAORUI
ZHANG JING
LI LIN
WEI QI
CHEN BIWEN
ZHOU JIE
DONG YING
PAN DONG
MA TAO
PAN HUI
ZHANG LI
Ou Bangfa
ZHU ZHONGYOU
Cheng Jialiu
LU JIAN
XIA YUCHEN

Assignees

国网安徽省电力有限公司

Dates

Publication Date: 20260512
Application Date: 20260130

Claims (10)

1. The system is characterized by comprising a group-level management platform, a subsidiary-level archiving terminal and a data transmission module, wherein the subsidiary-level archiving terminal and the data transmission module are deployed in each subsidiary, and the group-level management platform and the subsidiary-level archiving terminal are in communication connection through the data transmission module to realize data interaction; The group level management platform comprises a unified standard module, a right management module, a retrieval analysis module, a safety storage module, an archiving monitoring module and an interface expansion module, wherein the unified standard module is used for making and updating unified financial archive management standards of a group and carrying out standard consistency check on uploaded archive data, the right management module is used for realizing differentiated archive access and operation right management and control of different users based on role configuration, the retrieval analysis module is used for providing archive retrieval and archiving data statistics analysis services of cross-sub-companies, the safety storage module is used for realizing safe storage, backup and tamper-proof protection of archive data, the archiving monitoring module is used for monitoring archiving progress of each sub-company in real time and sending reminding, and the interface expansion module is used for interfacing with a service system of the group to realize bidirectional data synchronization; The subsidiary archive terminal comprises an archive acquisition unit, a preprocessing unit, a local buffer memory unit and an archive version management unit, wherein the archive acquisition unit is used for acquiring archive data of subsidiary finance, the preprocessing unit is used for preprocessing the acquired archive data and uploading the archive data to the group level management platform through the data transmission module, the local buffer memory unit is used for temporarily storing the archive data which is not successfully uploaded, and the archive version management unit is used for recording the modification history of the archive data and supporting version tracing and comparison.
2. The financial electronic archive management system of claim 1, wherein the data transmission module adopts a dual-security transmission mechanism of HTTPS encryption plus a VPN dedicated channel, and simultaneously has a breakpoint continuous transmission function and a check code verification function, wherein the check code verification function generates a data check code based on an MD5 algorithm or an SHA-256 algorithm for verifying integrity and consistency of transmission data.
3. A financial electronic archive management system in accordance with claim 1 wherein the unified standard module comprises a standard formulation unit, a standard updating unit, and a standard verification unit; The standard making unit is internally provided with financial file management standards, and specifically comprises file format standards, classification standards, metadata standards and archive flow standards, wherein the format standards specify that file data formats are PDF/A-2b, excel2007 and versions above, the classification standards specify five-level classification including groups, subsidiaries, years, file types and subjects, the metadata standards specify the necessary filling fields of preset file numbers, subsidiaries identifications, formation dates, certificate numbers, amounts, manufacturer persons, auditors and associated contract numbers, and support custom extension fields, and the archive flow standards specify the total flow nodes and time requirements of collection, pretreatment, uploading, verification and archiving of the file data of the subsidiaries; The standard updating unit supports a group super administrator to modify, add or delete file format standards, classification standards, metadata standards and archive flow standards, and the synchronization process forms a traceable record; And the standard verification unit is used for verifying whether the file format, the classification, the metadata and the archiving flow of the file data accord with the standard or not when the file data of the subsidiary are uploaded, and returning the file data if the verification is not passed.
4. The system according to claim 1, wherein the rights management module is provided with three roles of a group super manager, a group common manager and a subsidiary operator, and supports custom roles, wherein the group super manager has complete rights of formulating, updating a unified financial file management standard of a group, configuring all user rights, auditing all subsidiary archive data and deriving whole group archive data, the group common manager has rights of searching cross subsidiary archive data, viewing archive quantity statistics, archive type distribution statistics, archive timeliness statistics, repeated archive statistics and monitoring the archive progress of subsidiary, and the subsidiary operator can only operate the archive data of the subsidiary thereof, including the acquisition, preprocessing, uploading and searching of the archive data.
5. A financial electronic archive management system in accordance with claim 1 wherein the search analysis module comprises a search unit and a data statistics analysis unit; The searching unit is used for providing file data searching, sorting the searching results according to the relevance, the formation date and the amount, and supporting file previewing and downloading; The data statistics analysis unit is used for generating an archive quantity statistics report, an archive type distribution statistics report, an archive timeliness statistics report and a repeated archive statistics report of the whole group and each subsidiary company, wherein the report is displayed in a line graph, a histogram or a pie chart visualization form and is supported to be exported in an Excel format or a PDF format.
6. A financial electronic archive management system according to claim 1 wherein the secure storage module comprises a distributed storage unit, a remote backup unit and an encrypted tamper resistant unit; The distributed storage unit is used for storing archive data fragments in a plurality of physical nodes, and each data fragment keeps at least 3 copies; The remote backup unit is used for backing up file data according to a strategy of daily incremental backup and weekly full backup, and the backup data is stored in an encrypted mode; the encryption tamper-proof unit adopts an AES-256 symmetric encryption algorithm to store and encrypt the file data, encryption keys are uniformly managed by a group super manager, and an RSA asymmetric encryption algorithm is adopted when the encryption keys are transmitted.
7. A financial electronic archive management system in accordance with claim 1 wherein the archive monitoring module monitors archive progress in real time including an archived number, an unaddressed number, verification failure archive data details, and over-run unaddressed archive data.
8. A financial electronic archive management system in accordance with claim 1 wherein the business system of the group comprises a group ERP system, a financial sharing service platform, an OA system.
9. A financial electronic archive management system according to claim 1 wherein the preprocessing of the preprocessing unit comprises format conversion of archive data, metadata extraction and duplication data deduplication and integrity verification of archive data in accordance with financial archive management standards.
10. A financial electronic archive management system as claimed in claim 3 wherein the standard verification unit is adapted to synchronously return specific error indications including archive format errors, metadata missing, classification errors, archive flow errors when the standard verification unit verifies that archive data is not returned.

Description

Financial electronic archive archiving management system Technical Field The invention relates to the technical field of financial management, in particular to a financial electronic archive management system. Background The financial archives are used as core vouchers (including accounting vouchers, account books, reports, contracts, tax data and the like) of enterprise operation activities, the management quality of the financial archives is directly related to group financial management and control, compliance audit and decision support efficiency, and as the enterprise grouping operation trend is aggravated, large-scale group flag subsidiaries often have the characteristics of regional dispersion, multiple business and unequal scale. In the prior art, each subsidiary is mostly in an independent file management mode, and a unified technical standard, a data format and a management flow are lacked, so that a group headquarter cannot acquire the financial file data of the subsidiary in real time, an 'information island' is formed, and the query, summarization and audit efficiency of the subsidiary is low. In view of this, we propose a financial electronic archive management system. Disclosure of Invention The invention aims to provide a financial electronic archive management system, which aims to solve the problems of low efficiency of querying, summarizing and auditing files across sub-companies caused by lack of uniform technical standards, data formats and management processes in the prior art. In order to solve the technical problems, the invention provides a financial electronic archive management system which comprises a group-level management platform, a subsidiary-level archive terminal and a data transmission module, wherein the subsidiary-level archive terminal and the data transmission module are deployed in each subsidiary, and the group-level management platform and the subsidiary-level archive terminal are in communication connection through the data transmission module to realize data interaction; The group level management platform comprises a unified standard module, a right management module, a retrieval analysis module, a safety storage module, an archiving monitoring module and an interface expansion module, wherein the unified standard module is used for making and updating unified financial archive management standards of a group and carrying out standard consistency check on uploaded archive data, the right management module is used for realizing differentiated archive access and operation right management and control of different users based on role configuration, the retrieval analysis module is used for providing archive retrieval and archiving data statistics analysis services of cross-sub-companies, the safety storage module is used for realizing safe storage, backup and tamper-proof protection of archive data, the archiving monitoring module is used for monitoring archiving progress of each sub-company in real time and sending reminding, and the interface expansion module is used for interfacing with a service system of the group to realize bidirectional data synchronization; The subsidiary archive terminal comprises an archive acquisition unit, a preprocessing unit, a local buffer memory unit and an archive version management unit, wherein the archive acquisition unit is used for acquiring archive data of subsidiary finance, the preprocessing unit is used for preprocessing the acquired archive data and uploading the archive data to the group level management platform through the data transmission module, the local buffer memory unit is used for temporarily storing the archive data which is not successfully uploaded, and the archive version management unit is used for recording the modification history of the archive data and supporting version tracing and comparison. Preferably, the data transmission module adopts a double-safety transmission mechanism of HTTPS encryption and a VPN special channel, and simultaneously has a breakpoint continuous transmission function and a check code verification function, wherein the check code verification function generates a data check code based on an MD5 algorithm or an SHA-256 algorithm and is used for verifying the integrity and consistency of transmission data. Preferably, the unified standard module comprises a standard making unit, a standard updating unit and a standard checking unit; The standard making unit is internally provided with financial file management standards, and specifically comprises file format standards, classification standards, metadata standards and archive flow standards, wherein the format standards specify that file data formats are PDF/A-2b, excel2007 and versions above, the classification standards specify five-level classification including groups, subsidiaries, years, file types and subjects, the metadata standards specify the necessary filling fields of preset file numbers, subsidiaries identifications,