Search

JP-2026075964-A - Information management device, information management program, and information management method

JP2026075964AJP 2026075964 AJP2026075964 AJP 2026075964AJP-2026075964-A

Abstract

[Problem] To limit the processing of folders and files in an image forming apparatus. [Solution] When the control unit 311 of the management server 300 is connected from a PC 200 using the owner user information, it receives the restrictions on files in the owner user information, stores the restrictions corresponding to the files in the owner user information in the storage unit based on the received setting restriction information, and when the control unit 311 is connected from an image forming apparatus 100 using the owner user information, it sends the file information to the image forming apparatus 100 based on the restrictions corresponding to the files in the owner user information stored in the storage unit, and the image forming apparatus displays the file icon of the received file information on the display unit 210. [Selection Diagram] Figure 15

Inventors

  • マヌエル・バリクアトロ ジュニア
  • ルエラ・ヴィラモラ
  • メイ・ヒルテンデズ
  • シャニース・ヤップ
  • セリーン ルイーズ・オラン
  • ション・レー・アギャナン
  • ジャマワン・ロダルフォー

Assignees

  • 京セラドキュメントソリューションズ株式会社

Dates

Publication Date
20260511
Application Date
20241023

Claims (8)

  1. In an information management device that can be connected to an image forming apparatus and an information terminal, A storage unit that stores restriction information indicating the content of restrictions that restrict the processing of a folder or file corresponding to the owner user information, The system includes a control unit that updates the contents of the storage unit, The control unit, By using the owner user information as user information when the information terminal connects to the information management device, when the information management device and the information terminal are connected, When the information terminal receives setting restriction information indicating the restriction content to be set as a restriction content that restricts the processing of the folder or file in the owner user information, the storage unit updates the restriction information corresponding to the folder or file in the owner user information based on the received setting restriction information. By using the owned user information as user information when the image forming apparatus connects to the information management device, when the information management device and the image forming apparatus are connected, When the image forming apparatus receives a request for folder information indicating the folder or file information indicating the file, the storage unit transmits the folder information indicating the folder or file information indicating the file to the image forming apparatus based on the restriction information corresponding to the folder or file in the owner user information stored in the storage unit. Information management device.
  2. The control unit transmits the folder information indicating the folder or the file information indicating the file to the image forming apparatus if the restriction content indicated by the restriction information of the folder or file stored in the storage unit is a predetermined restriction content that does not restrict transmission to the image forming apparatus. The information management device according to claim 1.
  3. The control unit, The following are restrictions that limit the processing performed on the folder when the image forming apparatus is connected to the information management device by using the owner user information: The process involves the first restriction, which allows the display of the folder and the folders and files within it, The process in question includes a second restriction that allows changing the folder name that refers to the folder in question, The process involves three restrictions, including not allowing the display of the folder and access to it, One of the above is set as the restriction content indicated by the restriction information for the folder stored in the storage unit, The predetermined restrictions mentioned above are the first restriction and the second restriction. The information management device according to claim 2.
  4. The pre-control unit has set up a restriction that limits the processing performed on the file when the image forming apparatus is connected to the information management device by using the owner user information, The process involves the first restriction which allows the display of the file, The process includes a second restriction that allows changing the filename of the file in question and overwriting the file during scanning, The process involves three restrictions, including not allowing the display of the file and access to it, One of the above is set as the restriction content indicated by the restriction information for the file stored in the storage unit, The predetermined restrictions mentioned above are the first restriction and the second restriction. The information management device according to claim 2.
  5. The storage unit stores, for the folder or file corresponding to the owner user information, shared user information indicating the user information that shares the folder or file, and shared restriction information indicating the content of the shared restrictions that restrict the processing of the folder or file by the shared user information. The control unit, By using the owner user information as user information when the information terminal connects to the information management device, when the information management device and the information terminal are connected, When the information terminal receives, with respect to the folder or file corresponding to the owner user information, setting shared user information indicating that the shared user information is set as the shared user information that shares the folder or file, and setting sharing restriction information indicating that the sharing restriction content is set as the sharing restriction content that restricts the processing of the folder or file by the shared user information, the shared user information and sharing restriction information corresponding to the folder or file stored in the storage unit are updated based on the received setting shared user information and setting sharing restriction information. By using the shared user information as user information when the image forming apparatus connects to the information management device, when the information management device and the image forming apparatus are connected, When the image forming apparatus receives a request for folder information indicating the folder or file information indicating the file, the storage unit transmits the folder information indicating the folder or file information indicating the file to the image forming apparatus based on the shared user information corresponding to the folder or file stored in the storage unit, and the sharing restriction content indicated by the sharing restriction information corresponding to the folder or file in the shared user information. The information management device according to claim 1.
  6. The storage unit stores, with respect to the folder or file corresponding to the owner user information, restriction information indicating the content of the restriction that restricts the processing of the folder or file by the owner user information, and restriction expiration information indicating the expiration date for the restriction that restricts the processing of the content of the restriction. The control unit, By using the owner user information as user information when the information terminal connects to the information management device, when the information management device and the information terminal are connected, When the information terminal receives the setting restriction information indicating the restriction content to be set as a restriction content to restrict the processing of the folder or file in the owner user information, and the setting restriction expiration information indicating the restriction expiration date for restricting the processing of the said restriction content, the storage unit updates the restriction information and the restriction expiration information corresponding to the folder or file in the owner user information, based on the received setting restriction information and the setting restriction expiration information. By using the owned user information as user information when the image forming apparatus connects to the information management device, when the information management device and the image forming apparatus are connected, When the image forming apparatus receives a request for folder information indicating the folder or file information indicating the file, the information indicating the folder or file is transmitted to the image forming apparatus based on the restriction content indicated by the restriction information corresponding to the folder or file in the owner user information stored in the storage unit and the restriction expiration date indicated by the restriction expiration information. The information management device according to claim 1.
  7. A computer, which can be connected to both the image forming apparatus and the information terminal, serves as an information management device. An information management program that functions as a control unit that updates the contents of a storage unit that stores restriction information indicating the content of restrictions that restrict the processing of a folder or file corresponding to the owner user information, The control unit, By using the owner user information as user information when the information terminal connects to the information management device, when the information management device and the information terminal are connected, When the information terminal receives setting restriction information indicating the restriction content to be set as a restriction content that restricts the processing of the folder or file in the owner user information, the storage unit updates the restriction information corresponding to the folder or file in the owner user information based on the received setting restriction information. By using the owned user information as user information when the image forming apparatus connects to the information management device, when the information management device and the image forming apparatus are connected, When the image forming apparatus receives a request for folder information indicating the folder or file information indicating the file, the storage unit transmits the folder information indicating the folder or file information indicating the file to the image forming apparatus based on the restriction information corresponding to the folder or file in the owner user information stored in the storage unit. Information management program.
  8. An information management method performed by an information management device, The control step includes updating a storage unit that stores restriction information indicating the content of the restrictions that limit the processing of said folder or file by said user information for each folder and file corresponding to the owner user information, In the control step described above, By using the owner user information as user information when the information terminal connects to the information management device, when the information management device and the information terminal are connected, When the information terminal receives setting restriction information indicating the restriction content to be set as a restriction content that restricts the processing of the folder or file in the owner user information, the storage unit updates the restriction information corresponding to the folder or file in the owner user information based on the received setting restriction information. By using the owned user information as user information when the image forming apparatus connects to the information management device, when the information management device and the image forming apparatus are connected, When the image forming apparatus receives a request for folder information indicating the folder or file information indicating the file, the storage unit transmits the folder information indicating the folder or file information indicating the file to the image forming apparatus based on the restriction information corresponding to the folder or file in the owner user information stored in the storage unit. Information management method.

Description

This invention relates to an information management device, an information management program, and an information management method, and more particularly to an information management device, an information management program, and an information management method for managing folders and files. Conventionally, when executing print jobs on image forming machines such as MFPs (Multifunction Peripherals), there is a service that allows users to access and select files managed in a cloud storage system linked to their account information on the image forming machine's control panel, and then print the selected files (see, for example, Patent Document 1). This service allows users to save files such as image files and document files to cloud storage from, for example, a personal computer other than an image forming machine. Japanese Patent Publication No. 2024-57462 This is a system configuration diagram showing an information management system including an information management device according to one embodiment of the present invention.Figure 1 is a perspective view showing the external appearance of the image forming apparatus.Figure 1 is a block diagram schematically showing the internal configuration of the image forming apparatus.Figure 1 is a perspective view showing the external appearance of a personal computer (PC).Figure 1 is a block diagram illustrating the schematic internal configuration of a personal computer (PC).Figure 1 is a block diagram that schematically shows the internal configuration of the management server.Figure 1 is a block diagram that schematically shows the internal structure of the cloud storage.This figure shows an example of a folder settings restriction management table.This figure shows an example of a file configuration restriction management table.Figure 1 is a flowchart showing the processing procedure for information management processing using a personal computer.This flowchart shows the subsequent processing steps for the information management process shown in Figure 10.Figure 1 is a flowchart showing the processing procedure for information management by the management server.Figure 16 shows a flowchart illustrating the continuation of the processing steps for the information management process.Figure 1 is a flowchart showing the processing procedure for information management by the image forming apparatus.This is a diagram to explain specific example 1.This is a diagram to explain specific example 2.This is a diagram to explain specific example 2.This is a diagram to explain specific example 3.This is a diagram to explain specific example 3. The following describes an information management device, information management program, and information management method according to one embodiment of the present invention, with reference to the drawings. First, the system configuration of the information management system 1, including the information management device according to one embodiment of the present invention, will be described with reference to Figure 1. Figure 1 is a system configuration diagram showing the information management system 1, including the information management device according to one embodiment of the present invention. As shown in Figure 1, the information management system 1 comprises an image forming apparatus 100, a personal computer (hereinafter referred to as "PC" as appropriate) 200 as an information terminal, a management server 300 as an information management device, and cloud storage 400, all of which are connected to the network N. For example, the folder setting restriction management table and file setting restriction management table, which are stored in the storage unit 320 (described later) within the management server 300, may be stored in the storage unit 420 (described later) within the cloud storage 400. Next, the image forming apparatus 100 shown in Figure 1 will be described with reference to Figures 2 and 3. Figure 2 is a perspective view showing the external appearance of the image forming apparatus 100 shown in Figure 1. Figure 3 is a block diagram schematically showing the internal configuration of the image forming apparatus 100 shown in Figure 1. The image forming apparatus 100 is a multifunction device that combines multiple functions such as facsimile, copying, printing, and scanning. Note that the image forming apparatus 100 is not limited to a multifunction device; it may also be a printer or other device. The housing 101 of the image forming apparatus 100 houses multiple components necessary for realizing the various functions of the image forming apparatus 100. For example, the housing 101 houses the image reading unit 102, the image forming unit 103 (see Figure 2), the fixing unit 104 (see Figure 2), and the paper feeding unit 105, among others. The image reading unit 102 is an ADF (Automatic Document Feeder) that includes a document transport unit 106 for transporting documents and a scanner that optically r