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JP-7854643-B2 - Mailbot system, mailbot system program

JP7854643B2JP 7854643 B2JP7854643 B2JP 7854643B2JP-7854643-B2

Inventors

  • 原口 豊
  • 原口 優

Assignees

  • 株式会社サテライトオフィス

Dates

Publication Date
20260507
Application Date
20220331

Claims (10)

  1. A mailbot system comprising a user terminal and a server, which sends and receives email data between the user terminal and the mailbot on the server, If the recipient of an email sent from the user terminal includes an email address for the server's mailbot, the email data is sent from the user terminal to the server's mailbot based on the send operation on the user terminal. The mailbot system is characterized in that it determines the content of an email received from the user terminal, detects attachments attached to the email received from the user terminal, uses image recognition means to read the characters in the attachments as a predetermined action according to the content of the email, generates text data and saves it to the server, detects item information such as monetary amount or quantity from the text data, selects one of the following based on the content of the email: a quotation format file, an invoice format file, or an expense claim form format file, inputs monetary amount or quantity information into a predetermined location in the format file, which is a spreadsheet software file format, where the multiplication setting of the input field for monetary amount information and the input field for quantity information in the format file is set in the total field, which is the first predetermined field group, and the sum setting of the numerical values in the first predetermined field group is set in the total field, which is the second predetermined field, and places the image data, which is an attachment, into a predetermined attachment field in the format file .
  2. The new email window on the user's terminal displays a bot icon and a recipient field. The mailbot system according to claim 1, characterized in that when the bot icon is operated, the recipient can freely specify the recipient, CC, or BCC, and when any of these is specified, the mailbot's email address is inserted into the specified field.
  3. The mailbot system according to claim 1 or 2, characterized in that the mailbot determines the content of an email received from the user terminal and , as a predetermined action, forwards the email to another user pre-configured according to the content of the email.
  4. The mailbot system according to any one of claims 1 to 3, characterized in that the mailbot detects a name contained in the content of an email received from the user terminal and forwards the email to the user with the detected name, which is set in advance as a predetermined action.
  5. The mailbot system according to any one of claims 1 to 4, characterized in that the mailbot determines the content of an email received from the user terminal and selects a predetermined action from a plurality of pre-set texts according to the content of the email and replies to it .
  6. The mailbot system according to any one of claims 1 to 5, characterized in that the mailbot detects date and time information contained in the content of an email received from the user terminal, determines it to be a scheduled email, and registers the date and time information and sender information in association with an electronic calendar as a predetermined action.
  7. The mailbot system according to any one of claims 1 to 6, characterized in that the mailbot detects predetermined keywords contained in the content of an email received from the user terminal, determines it to be an important email, and, as a predetermined action, notifies other users using a chat application.
  8. The mailbot system according to any one of claims 1 to 7, characterized in that the mailbot detects items and numerical values in the content of an email received from the user terminal as a set, and inputs the corresponding numerical values based on the detected items into a database of another predetermined system as a predetermined action.
  9. A mailbot system program that sends and receives email data between a user terminal and a mailbot on a server, The email sent from the user terminal includes an email address for the server's mailbot as the recipient, and based on a send operation on the user terminal, the email data is sent from the user terminal to the server's mailbot, and the mailbot receives the email from the user terminal in a mail receiving step. The mailbot performs a determination step in which it determines the content of the email received from the user terminal and detects attachments attached to the email received from the user terminal , A mailbot system program characterized by comprising the following steps: the mailbot reads the characters of an attached file using image recognition means as the execution of a predetermined action set in advance according to the content of the email, generates text data and saves it to a server, detects item information of amount or quantity from the text data as item information, selects one of a quotation format file, an invoice format file, or an expense claim format file based on the content of the email, inputs the amount information or quantity information into a predetermined location in a format file which is a spreadsheet software file format in which the multiplication setting of the input field for amount information and the input field for quantity information in the format file is set in the total field which is the first predetermined field group, and the sum setting of the numerical values of the first predetermined field group is set in the total field which is the second predetermined field, and places the image data which is an attached file into a predetermined attachment field in the format file.
  10. The program for the mailbot system according to claim 9, wherein the new mail window of the user terminal displays a bot icon and a recipient field, and when the bot icon is operated, the recipient can freely specify one of the recipients (To, CC, or BCC), and when one of these is specified, the program further comprises an address insertion step in which an email address for the mailbot is inserted into the specified field.

Description

Article 30, Paragraph 2 of the Patent Law applies. A banner was placed on the satellite office's top page on March 3, 2022 (https://www.sateraito.jp/). Applicable under Article 30, Paragraph 2 of the Patent Act. Published on March 3, 2022, on the "Satellite Office Mailbot Function for Gmail" page (https://www.sateraito.jp/mailbot_solution/index.html). This invention relates to a mailbot system comprising a user terminal and a server, which sends and receives email data between the user terminal and the mailbot on the server, and to a program for the same system. Conventionally, a chatbot assist program is known in which the control circuit of an information processing device operates as follows: a phase addition data creation unit that divides dialogue data between multiple parties into phases and creates phase addition data, which is data annotated with the phase for each phase of the divided dialogue data; a question candidate data creation unit that creates question candidate data, which are candidates for the next question to be output, based on the similarity to the text from the phase addition data of the phase to which the text input by the user belongs; a search data creation unit that creates search data by structuring natural language data; an answer candidate data creation unit that searches the search data for sentences containing parts of speech that are highly similar to the parts of speech contained in the text input by the user and creates answer candidate data based on the searched sentences; and a dialogue content data creation unit that creates dialogue content data based on the question candidate data and the answers input by the user, and the answer candidate data and the answers input by the user. (For example, Patent Document 1). Japanese Patent Publication No. 2021-125164 (especially paragraph 0006) A diagram illustrating the concept of a mailbot system, which is the first embodiment of the present invention.A chart illustrating an example of the operation of a mailbot system, which is the first embodiment of the present invention.(A) and (B) are diagrams showing examples of emails received by a mailbot in a mailbot system which is an embodiment of the first invention, and examples of emails that were judged to be important and forwarded to other users.This figure shows how a mailbot in the mailbot system, which is the first embodiment of the present invention, determines an email to be important and sends a push notification via chat to another user's smartphone.(A) and (B) are diagrams showing examples of emails received by a mailbot in a mailbot system which is an embodiment of the first invention, and examples of emails that have been determined to be related to another user and forwarded to that other user.(A) and (B) are diagrams showing examples of emails received by a mailbot in a mailbot system which is an embodiment of the second present invention, and examples of emails that have been identified as inquiry emails and replied with a predetermined message.(A) and (B) are diagrams showing examples of emails received by a mailbot in a mailbot system which is an embodiment of the third invention, and diagrams showing how the email is identified as a scheduled email and registered in an electronic calendar.(A) and (B) are figures showing examples of emails received by a mailbot in a mailbot system that is a fourth embodiment of the present invention, and figures showing the detected attachments saved on the server.(A) to (C) are figures showing examples of image data attached to emails received by a mailbot in a mailbot system, which is a fourth embodiment of the present invention; figures showing the process of reading the content of the image data and converting it into text data; and figures showing examples of format files.A diagram showing an example of a document file created by a mailbot system, which is a fourth embodiment of the present invention.(A) and (B) are figures showing examples of emails received by a mailbot in a mailbot system, which is a fifth embodiment of the present invention, and figures showing the detected items and numerical values entered into a spreadsheet file in the core system. The present invention provides a mailbot system comprising a user terminal and a server, wherein when the destination of an email sent from the user terminal includes the mailbot's email address on the server, the email data is sent from the user terminal to the mailbot on the server based on a send operation on the user terminal, and the mailbot determines the content of the email received from the user terminal and performs a predetermined action set in advance according to the content of the email. As long as the system can perform actions such as saving the email in a predetermined file format, forwarding it, registering it in an electronic calendar, calculating and reflecting it in a predetermined system, saving attachments to the server, and contacting a predetermine