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JP-7855883-B2 - Information processing systems, data management methods, programs, systems

JP7855883B2JP 7855883 B2JP7855883 B2JP 7855883B2JP-7855883-B2

Inventors

  • 宇藤 陽介

Assignees

  • 株式会社リコー

Dates

Publication Date
20260511
Application Date
20220318
Priority Date
20210928

Claims (14)

  1. A terminal device, an external service system that performs predetermined processing on electronic data, and an information processing system connected via a network, A communication unit that receives first electronic data and processing requests from the terminal device, An identification information management unit that assigns first identification information for managing the first electronic data, A storage unit that stores the first electronic data and the first identification information in association, A processing request unit transmits a request for processing the first electronic data and the first electronic data to the external service system, and obtains second identification information from the external service system for managing the first electronic data in the external service system. The information processing system is characterized in that the identification information management unit stores the second identification information acquired by the processing request unit in the storage unit , associating it with the first identification information stored in the storage unit .
  2. The information processing system has a screen generation unit that generates first screen information, which includes at least information about the first electronic data stored in the information processing system, and which shows a first screen capable of accepting user operations. The information processing system according to claim 1, characterized in that the communication unit transmits the first screen information to the terminal device.
  3. The processing request unit specifies a second identification information associated with the first identification information, which indicates the first electronic data selected by the user's operation on the first screen of the terminal device, and obtains information from the external service system regarding the second electronic data associated with the second identification information. The screen generation unit generates second screen information including information relating to the second electronic data, The information processing system according to claim 2, characterized in that the communication unit transmits the second screen information to the terminal device.
  4. The information processing system according to claim 3, characterized in that the second screen information includes, as information relating to the second electronic data, the second identification information or information indicating the storage location of the second electronic data.
  5. The information processing system according to any one of claims 1 to 4, characterized in that the second identification information is provided by the external service system.
  6. The information processing system according to claim 1, characterized in that the processing request unit acquires information from the external service system at periodic intervals regarding the second electronic data associated with the second identification information .
  7. It has a screen generation unit that generates an electronic data list screen that displays electronic data in a list, The communication unit transmits the screen information of the electronic data list screen to the terminal device. The information processing system according to claim 1, characterized in that the screen generation unit generates a screen that displays the electronic data selected by the user from the electronic data list screen displayed by the terminal device .
  8. The system includes a data management unit that searches for electronic data stored in the storage unit of the information processing system based on a search key entered by the user on the search screen, The information processing system according to claim 7, characterized in that the screen generation unit generates the electronic data list screen as a search result.
  9. The information processing system according to claim 1, characterized in that the storage unit stores the first identification information and the metadata of the electronic data in association with each other.
  10. The information processing system according to claim 1, further comprising a screen generation unit that generates a screen for displaying the electronic data stored in association with the first identification information and the second identification information.
  11. The information processing system according to claim 1, wherein the processing request unit acquires the second identification information as a return value of the processing request.
  12. A data management method performed by an information processing system connected via a network to a terminal device, an external service system that performs predetermined processing on electronic data, and an information processing system , The communication unit receives first electronic data and a processing request from the terminal device, The Identification Information Management Unit assigns first identification information for managing the first electronic data, The processing request unit transmits a processing request for the first electronic data and the first electronic data to the external service system, and the external service system obtains second identification information from the external service system for managing the first electronic data. The processing request unit acquires the second identification information, and stores it in association with the first identification information in a storage unit that stores the first electronic data and the first identification information in association; A data management method having
  13. A terminal device, an external service system that performs predetermined processing on electronic data, and an information processing system connected via a network, The steps include receiving first electronic data and a processing request from the terminal device, The steps include assigning first identification information for managing the first electronic data, The steps include: transmitting a request for processing the first electronic data and the first electronic data to the external service system, and obtaining second identification information from the external service system for managing the first electronic data; The acquired second identification information is stored in a storage unit that stores the first electronic data and the first identification information in association with each other, in a step of associating the second identification information with the first identification information. A program that executes the command .
  14. A system comprising a terminal device and an information processing system connected to the terminal device via a network, The terminal device transmits the first electronic data and processing request to the information processing system . The aforementioned information processing system is A communication unit that receives first electronic data and processing requests from the terminal device, An identification information management unit that assigns first identification information for managing the first electronic data, A storage unit that stores the first electronic data and the first identification information in association, A processing request unit transmits a request for processing the first electronic data and the first electronic data to an external service system that performs predetermined processing on the electronic data, and obtains second identification information from the external service system for managing the first electronic data. The system is characterized in that the identification information management unit stores the second identification information acquired by the processing request unit in the storage unit , associating it with the first identification information stored in the storage unit .

Description

This invention relates to an information processing system, a data management method, a program, and a system . A method for managing electronic data by assigning identification information to the data is known. Furthermore, a processing method is known in which an information processing device managing the electronic data transmits the electronic data to an external service system for processing. A technology has been devised for registering electronic documents on a server based on identification information (see, for example, Patent Document 1). Patent Document 1 discloses a system in which an image forming apparatus acquires identification information of read document data, determines the appropriateness of the read document data based on information corresponding to the identification information, and, if deemed appropriate, the server registers the electronic document corresponding to the read document data as approved. This diagram outlines how a document management system manages electronic data.This is a system configuration diagram of an example of an information processing system.This is a hardware configuration diagram of an example computer.This is an example of a functional block diagram that explains the functions of a document management system, an electronic contract system, and terminal devices by dividing them into blocks.This figure shows an example of document information stored in the document information storage unit.This figure shows an example of metadata stored in the metadata storage unit.This figure shows an example of workflow information stored in the workflow information storage unit.This figure shows an example of identifier information stored in the identifier information storage unit 25.This is an example sequence diagram illustrating the procedure by which a document management system assigns and manages identification information to documents.This figure shows an example of identifier information generated during the workflow processing.This figure shows an example of identifier information generated after workflow processing.This figure shows an example of integrating two documents.This is an example sequence diagram showing the steps a user takes to search for a document.This figure shows examples of document registration screens and metadata setting screens displayed by a terminal device.This figure shows an example of a search screen displayed by a terminal device.This figure shows an example of a document list screen displayed by a terminal device.This figure shows an example of a document display screen displayed by a terminal device.This figure shows an example of a document display screen displayed by a terminal device.This diagram (Example 2) outlines the method by which a document management system manages electronic data.This is a system configuration diagram of an example of an information processing system (Example 2).This is an example of a functional block diagram (Example 2) that explains the functions of a document management system, an electronic contract system, and a terminal device by dividing them into blocks.This diagram schematically shows the identifier information stored in the identifier information storage unit (Example 2).This diagram schematically shows the processed document information stored in the processed document information storage unit (Example 2).This is an example of a sequence diagram illustrating the procedure by which a document management system stores document IDs in association with document IDs in an external service system (Example 2).This is an example of a sequence diagram illustrating the procedure a user follows when searching for a document (Example 2).This figure shows an example of a document display screen (Example 2). The following describes, with reference to the drawings, an example of an embodiment for carrying out the present invention: a document management system and a data management method performed by the document management system. Japanese Patent Publication No. 2008-259211