KR-20260064302-A - SMART EVENT MANAGEMENT SYSTEM CAPABLE OF INCREASING EFFICIENCY OF EVENT MANAGEMENT AND ATTENDANCE RATE OF EVENT

Abstract

A smart event management system capable of increasing the efficiency of event management and event attendance rates is disclosed. The smart event management system according to the present invention comprises: a first user terminal that may be carried by an event manager; a number of second user terminals that may be carried by event attendees; and an integrated management server capable of receiving information from the first user terminal and the second user terminal, processing the received information, and transmitting it to the first user terminal and the second user terminal. The first user terminal may input event information and transmit it to the second user terminal via the integrated management server, issue an electronic access card and transmit it to the second user terminal via the integrated management server, and perform event management including real-time photo transmission and data organization.

Inventors

• 김양현

Assignees

• 주식회사 에이치마케팅커뮤니케이션즈

Dates

Publication Date

20260507

Application Date

20241031

Claims (1)

1. A first user terminal that may be carried by the event manager; A second user terminal of a certain number of units that an event attendee may possess; and An integrated management server capable of receiving information from a first user terminal and a second user terminal, processing the received information, and transmitting it to the first user terminal and the second user terminal. Includes, A smart event management system characterized by the first user terminal being able to input event information and transmit it to the second user terminal via the integrated management server, issuing an electronic access card and transmitting it to the second user terminal via the integrated management server, and performing event management including real-time photo transmission and data organization.

Description

Smart Event Management System Capable of Increasing Event Management Efficiency and Attendance Rate The present invention relates to a smart event management system, and more specifically, to a smart event management system utilizing information sharing between an event manager and an event participant, wherein a first user terminal equipped by an event manager, a second user terminal equipped by an event participant, and an integrated management server transmit and receive information, thereby enhancing management convenience and work efficiency for the event manager and enhancing participation efficiency for the event participant. Generally, in order to conduct events such as meetings, exhibitions, and performances, various items such as personnel and programs that are distinguished in detail, such as emcees, celebratory performances, and events, as well as event resources related to venues such as spaces and facilities, are required. These event resources, such as items and venues, are mostly secured directly through acquaintances or obtained through advertising, telephone, the internet, or agencies whenever necessary. Recently, as the market has expanded due to the increasing demand for events and activities, a vast amount of information is being displayed unstructuredly on the internet through the websites of advertising or agencies. In particular, public facilities such as central and local governments, public institutions, performance venues, exhibition halls, and gymnasiums are creating and posting their own websites to provide information on the facilities and necessary details for reservation management, thereby supporting general users in searching and managing reservations. Meanwhile, for event venues in specific sectors, such as hotels and pensions, search and reservation management is often handled through their own websites or agency systems operated by companies that specialize in handling a select few. In conventional technology, customers must visit the websites operated by each company individually to search for necessary information and make reservations, which results in a significant amount of time spent on searching. In particular, when attempting to make a reservation for items or facilities required for an event all at once, integrated search and reservation management for various types of event venues and items is not supported. Consequently, customers must search for each item and facility separately to find materials suitable for the event and make separate reservations based on the searched materials, which causes considerable inconvenience. In addition, since websites containing necessary information are not categorized by topic or search keyword, one must randomly search for related websites and visit each of them one by one. This results in a significant amount of time spent searching for materials, as well as problems such as reduced convenience and search efficiency due to repetitive searching. When plans for an event are established, the organizer or service provider typically sends out notices and invitations via mail. However, this method of providing information and invitations presents significant problems, including substantial losses in time and cost, as well as the risk of delivery failures. Recently, event announcements have also been sent via mobile phone text messages; even in this scenario, however, not only is there a loss of time and effort, but the limitations of the text messaging transmission method also make it difficult to fully convey information. In addition, surveys are sometimes received on-site or by mail after the event is completed. When a survey is received, participants fill out answers on a printed sheet of paper and return it to the organizer or service provider. However, this presents a problem in that excessive time and manpower must be allocated to the process of collecting the survey and inputting and analyzing the information. In addition, there is mutual inconvenience in that the organizers must verify the attendance of invited guests or pre-registered guests by phone or text message, and check, tally, and convert the attendance status into data. In addition, attendees have to sign a guestbook at the event venue, but this causes inconvenience as they have to wait in line at the entrance to sign the guestbook, and also creates congestion at the entrance, making event management cumbersome. In addition, for small-scale events or invitation-only events, parking takes place at the venue building; however, the organizers face the inconvenience of having to individually verify and tally attendance for parking, and additional cumbersome work arises between the organizers and attendees due to the lack of guidance. Furthermore, when verifying and tallying whether event attendees ate, the organizers must individually check with each participant; however, issues such as absences and omissions in the investigation and tallying process cause inconveni