KR-20260065997-A - Process management of non-electronic records and operating method of file verification system

Abstract

A process management and file verification system for non-electronic records according to an embodiment of the present invention includes: a work terminal that requests process management to process a target document designated by a worker into an electronic file with a predefined extension name using a non-electronic record process and inspection management platform, and requests verification of whether there are errors and identification errors in the processed electronic file; and a non-electronic record process and verification management server that, using the non-electronic record process and inspection management platform, creates a process management storage path for an image file of the target document designated by the work terminal, processes and stores the designated target document into an electronic file with a predefined extension name within the process management storage path, and performs processing for errors in the processed electronic file to improve the quality of the work result and verify the status and authenticity of the document.

Inventors

• 이명숙

Assignees

• 지성 주식회사

Dates

Publication Date

20260512

Application Date

20260303

Claims (2)

1. A work terminal that, using a non-electronic record process and inspection management platform, specifies an original scan path where an Excel file containing raw information of a target document provided by an external agency and a scanned image file of the target document are stored, requests process management to process at least one target document selected within the Excel file into an electronic file with a predefined extension, and requests verification of error items and authenticity of the processed electronic file; and It includes a non-electronic record processing and verification management server that processes scanned image files of designated target documents into electronic files with predefined extensions and stores and manages them, verifies error items and authenticity of the processed electronic files, and provides a result report on the verification results. The above-mentioned non-electronic record process and inspection management platform is A process list interface that supports functions for displaying, saving, registering, and viewing information regarding the Excel filename, original scan path, final save path, progress status, and process registration status of the above-mentioned target document, and supports functions for providing and verifying log information (file) regarding the process of processing the above-mentioned target document into an electronic file with a predefined extension; and It includes a verification management interface that supports means for inputting and saving the project name and file paths (1st, 2nd) of the documents to be verified, as well as items for basic inspection, comparison inspection, hash inspection, report generation, and system management, and The basic inspection item is an item for verifying whether an error has occurred in an electronic file processed by the above-mentioned work terminal, and is an item for verifying an electronic file stored in the file path (1st); the basic inspection verifies error items by comparing the identity between the scanned original image (TIFF) and the electronic file (PDF) of the document to be verified, and the verification target of the basic inspection checks for errors regarding the number of TIFF pages, the number of PDF pages, and whether there is a discrepancy. The comparison inspection item is an item intended to verify error items other than those of the basic inspection, and is an item verified against electronic files stored in the file path (secondary), and includes at least one of file name error, file anomaly, image size, capacity, DPI, and compression method, and The above file path (1st) is the location path of the final delivery folder where the above electronic file is stored, and the file path (2nd) is the location path of the folder where the electronic file (PDF) stored in the above file path (1st) is downgraded to a PDF2TIF file and stored. The hash check item is an item for verifying the authenticity between the electronic file (PDF) processed at the above-mentioned work terminal and the electronic file (PDF) provided to an external server, and is an item for verifying authenticity by determining the identity of the hash value assigned to the electronic file. The storage path of the above process management is an original scan path that supports a means for selecting location information of the storage path of the original scanned image file; and It includes a final delivery path that supports means for selecting location information of the storage path of an electronic file with the extension name defined above, and The above non-electronic recording process and verification management server is When managing the verification of errors and authenticity of electronic files processed at the above-mentioned work terminal, the input of the project name of the document to be verified and the registration of the original scan path and final delivery path designated at the above-mentioned work terminal are requested, When verifying and managing whether there are identification errors in an electronic file processed at the above-mentioned work terminal, error items are verified by comparing the identity between the original scanned image file of the target document and an electronic file with a predefined extension, and The above error items include at least one of the following: management number, case number, number of pages, file quantity, file quantity match, file name error, file abnormality, image size, capacity, DPI, and compression method, in a process control and file verification system for non-electronic records.
2. A step of requesting process management to process at least one selected target document into an electronic file with a predefined extension name by using an electronic record process and inspection management platform at a work terminal, after specifying an original scan path where an Excel file containing raw information of a target document provided by an external agency and a scanned image file of the target document are stored; A step in which a non-electronic record process and verification management server processes a scanned image file of a target document specified by the above-mentioned work terminal into an electronic file with a predefined extension and stores and manages it; A step in which the above-mentioned non-electronic record process and verification management server requests verification of errors in the electronic file processed at the above-mentioned work terminal and the authenticity of the electronic file sent to an external agency; A step of verifying the error items and authenticity of the processed electronic file in the above-mentioned non-electronic recording process and verification management server; and The above-mentioned non-electronic record process and verification management server includes the step of providing a report on the verification results to a work terminal, and The above-mentioned non-electronic record process and inspection management platform is A process list interface that supports functions for displaying, saving, registering, and viewing information regarding the Excel filename, original scan path, final save path, progress status, and process registration status of the above-mentioned target document, and supports functions for providing and verifying log information (file) regarding the process of processing the above-mentioned target document into an electronic file with a predefined extension; and It includes a verification management interface that supports means for inputting and saving the project name and file path (1st, 2nd) of the electronic document to be verified, and items for basic inspection, comparison inspection, hash inspection, report generation, and system management, and The basic inspection item is an item for verifying whether an error has occurred in an electronic file processed by the above-mentioned work terminal, and is an item for verifying an electronic file stored in a file path (1st); the basic inspection verifies error items by comparing the identity between the scanned original image (TIFF) and the electronic file (PDF) of the document to be verified, and the verification target of the basic inspection checks for errors such as the number of TIFF pages, the number of PDF pages, and whether there is a discrepancy. The comparison inspection item is an item intended to verify error items other than those of the basic inspection, and is an item verified against electronic files stored in the file path (secondary), and includes at least one of file name error, file anomaly, image size, capacity, DPI, and compression method, and The above file path (1st) is the location path of the final delivery folder where the above electronic file is stored, and the file path (2nd) is the location path of the folder where the electronic file (PDF) stored in the above file path (1st) is downgraded to a PDF2TIF file and stored. The hash check item is an item for verifying the authenticity between the electronic file (PDF) processed at the above-mentioned work terminal and the electronic file (PDF) provided to an external server, and is an item for verifying authenticity by determining the identity of the hash value assigned to the electronic file. The step of processing and storing/managing electronic files with the extension name defined above It includes the step of assigning a hash value, which is an encryption code for identifying the original authenticity, to the electronic file when processing a designated target document into an electronic file with a predefined extension. The above verification step It includes a step of verifying error items through a comparison of identity between the original scanned image file of the above-mentioned target document and an electronic file with a predefined extension, The above error item is It includes at least one of the following: management number, case number, number of pages, file quantity, file quantity match, file name error, file anomaly, image size, capacity, DPI, and compression method, The above verification step A method for operating a process control and file verification system for non-electronic records, comprising the step of verifying authenticity by determining the identity between a hash value assigned to an original scanned image file of the target document and a hash value assigned to an electronic file.

Description

Process management of non-electronic records and operating method of file verification system The present invention relates to a system and a method for operating the same for efficiently performing work processes and ensuring the quality and authenticity of non-electronic records when carrying out a project to digitize non-electronic records. Public institutions conduct annual digitization projects for original non-electronic records to enhance preservation stability and increase their usability. This is because such projects allow for proactive prevention of physical damage resulting from the handling of original records (viewing, reclassification, and re-evaluation) and enhance usability by establishing a foundation for rapid and accurate management and operation. Digitization projects generally consist of preparation, implementation, and inspection/placement phases. The preparation phase involves preliminary surveys and data retrieval; the implementation phase involves organizing records, image scanning and correction, and creating index lists; and the inspection/placement phase involves sampling inspection, uploading, disinfection, and shelf placement. Since the digitization project is mostly carried out manually, it faces difficulties such as numerous errors and long working hours; in particular, there are issues regarding the deterioration of the quality of the work results (final outputs) and the inability to verify authenticity. In addition, Article 38 Paragraph 3, Article 48 Paragraph 3, and Article 50 Paragraphs 1 and 4 of the Enforcement Decree of the Act on the Management of Public Records recommend that condition inspections be carried out efficiently and appropriately, and that necessary measures for preservation/restoration treatment be taken based on the results. Among the prior art related thereto, published patent 10-2020-0143100 is an invention disclosing a technology for minimizing file errors/omissions of electronic records, and discloses a configuration comprising: a storage service unit that receives electronic terms and conditions created as electronic documents or digitized by scanning from a user terminal and performs registration/storage/conversion, and performs search/viewing, document issuance, transfer/disposal of electronic terms and conditions; a transmission/reception relay service unit that performs transmission/reception and verification of electronic terms and conditions, status/history management, prevention of forgery/repudiation, and linkage and distribution with other repositories; a certification service unit that performs certificate generation, certificate issuance/reissuance, certificate information management, and certificate validity verification regarding electronic terms and conditions; and a storage unit that stores information required for an accredited electronic document repository server, as well as the original and certificate regarding the electronic terms and conditions. Additionally, published patent 10-2014-0069827 is capable of specifying a work title, work date and time, and a path for an attachment file required for a work execution request. Public Patent 10-2021-0104330 discloses a patch management service that includes patch file registration management, organizational user management, patch file status management, and patch file consistency verification. FIG. 1 is a device configuration diagram of a process management and file verification system for non-electronic records according to one embodiment of the present invention. Figure 2 is a detailed configuration diagram of the non-electronic recording process and verification management server shown in Figure 1. Figure 3 is an example of an execution screen of a non-electronic record process and inspection management platform, Figure 4 is a raw information (Excel) registration screen of a process management system, Figure 5 is an input/output path registration screen of a process management system, Figure 6 is a registration information search screen of a process management system, Figure 7 is a log screen of a process management system, Figure 8 is a project and file path saving screen of a file verification system, Figure 9 is a basic inspection screen of a file verification system, Figure 10 is a report generation screen of a file verification system, and Figure 11 is a log screen of a file verification system. FIG. 12 is a flowchart illustrating a method of operating a process management and file verification system for non-electronic records according to an embodiment of the present invention. FIG. 13 is a diagram illustrating an exemplary computing environment in which one or more embodiments disclosed in this specification may be implemented. Embodiments of the present invention are described below with reference to the attached drawings so that those skilled in the art can easily implement the invention. However, the present invention may be embodied in various different forms and is n