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US-12619337-B2 - Event planning system

US12619337B2US 12619337 B2US12619337 B2US 12619337B2US-12619337-B2

Abstract

A system for event planning includes a processor and a non-transitory computer readable medium storing a set of instructions which when executed by the processor configure the processor to receive awarded RFP data from a plurality of venues, receive a comp set from a particular venue in the plurality of venues, the comp set comprising one or more venues in the plurality of venues, and display, to the particular venue, at least a portion of the awarded RFP data. The portion of the awarded RFP data is associated with venues that are in the plurality of venues and that also are in the comp set. The awarded RFP data comprises historical event data that is associated with a plurality of previously held events. The historical event data comprises dates the previously held events took place, venues where the previously held events were held, and names of the previously held events.

Inventors

  • Lindsey Borrows
  • Kelsey Davis

Assignees

  • CVENT, INC.

Dates

Publication Date
20260505
Application Date
20231227

Claims (5)

  1. 1 . A method of displaying event planning information on a user interface, comprising: selecting, from awarded request for proposal (RFP) data from a plurality of venues, a portion of awarded RFP data associated with venues that are in the plurality of venues and that also are in a comp set for a particular venue; displaying, on the user interface, the portion of awarded RFP data in a sortable list comprising a plurality of rows and a plurality of columns, with each row of said sortable list corresponding to a different event in the portion of the awarded RFP data, and each column of said sortable list corresponding to a plurality of fields storing information associated with each event; receiving a user input to request display of awarded RFP data sorted according to a particular field in the plurality of fields; and in response to receiving the user input, displaying on the user interface in the sortable list of cells, rows of awarded RFP data sorted by the particular field, wherein the information associated with each event comprises an event cost, an event description, and an awarded venue location, wherein the comp set comprises one or more venues in the plurality of venues.
  2. 2 . The method of claim 1 , further comprising: receiving a user input to scroll the sortable list of cells horizontally, so as to bring into view a first column at one vertical edge of the sortable list of cells, and to hide a second column at the other, opposite vertical edge of the sortable list of cells; and in response to receiving the user input, displaying in the sortable list of cells, event information associated with the first column, and removing from display in the sortable list of cells, event information associated with the second column.
  3. 3 . The method of claim 1 , further comprising: receiving a user input to scroll the sortable list of cells vertically, so as to bring into view a first row at one horizontal edge of the sortable list of cells, and to hide a second row at the other, opposite horizontal edge of the sortable list of cells; and in response to receiving the user input, displaying in the sortable list of cells, awarded RFP data corresponding to an event associated with first row, and removing from display in the sortable list of cells, awarded RFP data corresponding to an event associated with the second row.
  4. 4 . The method of claim 1 , wherein the portion of awarded RFP data is a first portion of the awarded RFP data, and the displayed information associated with a particular event comprises a label, the label indicating that the particular event is of one of a plurality of event types, the method further comprising: receiving a user input to select the label; in response to receiving the user input, selecting, from the portion of awarded RFP data, a second portion of the awarded RFP data corresponding to RFP data of an event type corresponding to the selected label; and displaying, on the user interface, the second portion of the awarded RFP data in the sortable list of cells, wherein the plurality of event types comprises a public event type and a predicted event type.
  5. 5 . The method of claim 1 , wherein the awarded RFP data comprises historical event data that is associated with a plurality of previously held events, and the historical event data comprises dates the previously held events took place, venues where the previously held events were held, and names of the previously held events.

Description

BACKGROUND 1. Technical Field Exemplary embodiments of the disclosure relate to data analytics for event planning, and more specifically, to data analytics for providing venues with competitive event information. 2. Discussion of Related Art In the US, about a third of a hotel's revenue derives from meetings and events, also known as group business. Hotels gain group business revenue from sleeping rooms, meeting space, food & beverage, audiovisual and other sources. This being such a significant revenue generator, it is crucial for hoteliers to be able to target and win group business. Hoteliers receive group business in the form of Requests For Proposal (RFPs), on which they send out proposals, and may subsequently be awarded (‘win’) the business. A hotelier typically receives a large volume of RFPs, Current systems lack the ability to associate relevant data sets with each other, identify trends and the like, and utilize that data in decision making. Thus it may be advantageous to use automated machine learning software to determine planner activity and RFP awards across competing venues, understand what business is being missing, and attempt to secure comparable business in the future. It is desirable for such a system to analyze and provide information to venues about where RFPs have been awarded. SUMMARY According to some embodiments, a method for event planning includes receiving awarded request for proposal (RFP) data from a group of venues, the awarded RFP data including historical event data that is associated with a group of previously held events, the historical event data including dates the previously held events took place, venues where the previously held events were held, and names of the previously held events. The method further includes receiving a comp set from a particular venue in the group of venues, the comp set including one or more venues in the group of venues, and displaying, to the particular venue, at least a portion of the awarded RFP data, the portion of the awarded RFP data being associated with venues that are in the group of venues and that also are in the comp set. According to some embodiments, a system for event planning includes a processor and a non-transitory computer readable medium storing a set of instructions, which when executed by the processor, configure the processor to receive awarded request for proposal (RFP) data from a group of venues, the awarded RFP data including historical event data that is associated with a group of previously held events, the historical event data including dates the previously held events took place, venues where the previously held events were held, and names of the previously held events. The instructions, when executed, further configure the processor to receive a comp set from a particular venue in the group of venues, the comp set including one or more venues in the group of venues, and display, to the particular venue, at least a portion of the awarded RFP data, the portion of the awarded RFP data being associated with venues that are in the group of venues and that also are in the comp set. According to some embodiments, a non-transitory computer-readable medium stores a set of instructions for event planning, which when executed by a computer, configure the computer to receive awarded request for proposal (RFP) data from a group of venues, the awarded RFP data including historical event data that is associated with a group of previously held events, the historical event data including dates the previously held events took place, venues where the previously held events were held, and names of the previously held events. The instructions, when executed, further configure the computer to receive a comp set from a particular venue in the group of venues, the comp set including one or more venues in the group of venues, and display, to the particular venue, at least a portion of the awarded RFP data, the portion of the awarded RFP data being associated with venues that are in the group of venues and that also are in the comp set. According to some embodiments, a method of displaying event planning information on a user interface includes selecting, from awarded request for proposal (RFP) data from a group of venues, a portion of awarded RFP data associated with venues that are in the group of venues and that also are in a comp set for a particular venue, such that the comp set includes one or more venues in the group of venues. The method further includes displaying, on the user interface, the portion of awarded RFP data in a calendar grid of cells comprising multiple rows and columns, with each row of the calendar grid corresponding to a different venue in the comp list and each column of the calendar grid corresponding to a different day. The method further includes displaying, in each cell, information associated with any events occurring at a respective venue corresponding to a row of the cell and occurring on a respective